The Active Surfaces Method Statement (MS) constitutes instructions for the operative as to how the job should be carried out safely. We employ a competent workforce with appropriate skills, but our responsibility is to explain what needs doing where, for whom/with whom and how it can be done safely. During preparation of the MS, the activity is broken down into basic steps, which ensures that we meet our legal requirement to risk assess all aspects of work activity. The MS is a working document and should be immediately updated and re-circulated as may become necessary if any circumstances change, which is why there is a re-evaluation page available for the supervisor to complete on site if necessary. The Method Statement is not aimed at the customer, but should be sufficiently clear for him to understand what it is proposed that Active Surfaces personnel will do. The Generic statement below will cover most aspects of the works but each individual project should be assessed on its own merit upon arrival.
A risk assessment is an examination of circumstances which could result in harm to any person. It is created in order to assess the adequacy of existing risk control measures already in place and where required states further actions necessary to control any risks not already controlled. Active Surfaces insists that the supervisor appraises each job individually and completes the blank risk assessment from in the job folder for each project.
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• STEP 1: Look for the hazards
• STEP 2: Decide who might be harmed and how
• STEP 3: Evaluate the risks and decide whether the existing precautions are adequate or whether more should be done, Implement additional measures if necessary
• STEP 4: Review your assessment and revise it if necessary.
For Active Surfaces, Step 1 is enabled through general analysis of the task. The answer to Step 2 is forthcoming during formulation of the MS (step by step task analysis), and is almost always some combination of Active Surfaces personnel, Client Personnel and the General Public. Step 3, the evaluation, is based on the area of works, the surrounding locality and weather conditions. Where control measures are inadequate, determine an alternative method of control and put these additional control measures in place. This will be at the supervisors discretion. Step 4, This is the sole responsibility of the supervisor who will take account of the clients circumstances and any special requirements (e.g. preferred spot for mixing an preparing the Wet Lay Rubber materials) and controls put in place will be his/hers responsibility.
Whilst working on Private property it may be prudent to fill in a risk assessment form and appraise the client of the risk as well as the operatives. This form will be in the supervisor’s folder at all times and will be a set format which will be returned to the depot on completion of the works along with any other documentation and kept on file.
1. Contract Information
Active Surfaces will provide the installation team with a copy of the contract as agreed with the client (with the financial details removed)and the works will reflect the conditions stated in the aforementioned Contract. A job file will be raised for each project and will contain the following information
Blank Risk assessment form
Copy of the client contract List of materials and quantities
A duplicate Customer satisfaction and receipt form (which MUST be signed on completion of the works)
2. Overview/Scope of works Active Surfaces will carry out the works in a well practised manner and the scope of the works will be shown in the contract document as agreed and signed up to by the client.
3. Equipment and Accessories Active Surfaces will provide all necessary tools and equipment deemed necessary to carry out the works will be responsible for its upkeep and maintenance. Any damaged/faulty equipment will be reported and repaired or replaced as required to ensure that all equipment provides the best opportunity to carry out the works safely and correctly.
4. Methodology Active Surfaces employees will follow the steps below during the installation of your Wet Lay Rubber surface
1. Ensure area to be covered is clean and dry. Jet wash if deemed necessary and allow to dry
2. Apply primer coat to a small area and repeat as you progress. Do not apply too much at once as this will cure rapidly in dry conditions and become ineffective. Read the instructions on the primer container and apply according to prevailing conditions.
3. Set up the mixer on a tarpaulin in an area agreed with the client.
4. If the mixing area is on a public road, footpath or right of way then suitable barriers should be used to protect members of the public and also to prevent members of the public entering the work area. Always remain with the equipment-DO NOT LEAVE UNATTENDED AT ANY TIME-Ensure any leads are protected and do not cause a trip hazard.
5. Erect the portable gazebo over the area (for the operators protection in hot conditions)
6. Commence mixing of the rubber granules as instructed by the person laying the material who would normally be the supervisor.
7. Ensure the mixer is kept clean by regular wiping down with a detergent/water solution ensuring no chemicals spill into the watercourse.
8. Place a wheelbarrow under the “hopper” release and open the hatch at the base of the mixer to allow the mix to decant into the wheelbarrow.
9. Close the hatch and remove the mixed material to the area to be laid as instructed
10. Repeat the operations until the whole area is complete.
11. When complete ensure the mixer is thoroughly cleaned off and clear the mixing area.
12. Any remaining materials to be secured in the company vehicle.
13. Uplift the tarpaulin and gazebo and clean the mixing area thoroughly ensuring that no chemicals enter the water course ( containers are available for both liquid and solid waste materials-these will be returned to the depot and disposed of in line with local regulations)
5. COSHH Information This must include all pertinent information regarding hazardous substances, namely a) To be used on the job - (the relevant COSHH assessments need to be attached to the back of the method statement). b) COSHH assessments are kept at the depot and copies are available with each job file along with a copy of this Method Statement.
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6. Personal Protective Equipment Active Surfaces will supply gloves to be worn whilst mixing and handling the Wet Lay Rubber materials as Latex can cause skin infections such as dermatitis Tee Shirts with the Active Surfaces Logo should be worn at all times whilst representing the company Work trousers will be supplied by Active Surfaces and should be worn-this is to protect the skin from the Latex and also the sun. Active surfaces will supply a Sun Cream and strongly recommend that all operatives apply this on a regular basis. Operatives should wear closed shoes/trainers –Never sandals or flip flops!
7. Re-evaluation of method statement: If the method statement requires any modification the supervisor will assess the change of method Once the job is completed the supervisor will carry out a de-briefing with the client and ensure the area is left in a safe condition .